PE Fund Controller


Our Cayman and Toronto offices invite applicants for the position of: PE Fund Controller

Established in 2003, Harmonic Fund Services is an independent financial services firm specializing in the global alternative investments industry. We are one of the largest independent fund administrators, delivering a range of services and technology to hedge funds, fund of funds, private equity funds, private banks, pension funds and family offices. We specialize in funds that deploy complex investment strategies while transacting in the global fixed income, equities, options, futures, foreign exchange and OTC derivatives markets. We take a disciplined approach with particular attention given to our operating and technology infrastructure.

Harmonic attracts service-oriented professionals who are motivated, technically savvy, innovative, and thrive in a collegial environment. We foster a culture of performance and innovation, while our flat, cross-functional hierarchy promotes internal and external collaboration. Our proprietary software platform, FM3, was built to support the range of services we offer and provides a unified front to back office platform for asset managers. In addition to traditional administration services, we offer clients custom solutions that typically involve some combination of technology, custom development and services. Among many unique features, FM3 includes specialized functionality for managing complex multi-asset class portfolios, including those with allocations to hedge funds and private equity.

Job Summary

The PE Fund Controller will report to the Senior Account Manager and will be responsible for the fund administration of private equity funds, including capital event processing, Net Asset Value (“NAV”) determination, assisting with the preparation of financial statements, liaising with clients as well as assisting with systems development and other ad hoc projects as required. In addition, other responsibilities will include client relationship management, new business integration, as well as meeting the tight reporting deadlines and demanding obligations of our clients.

Essential Functions

NAV Determination

•   Calculate the NAV for a portfolio of private equity funds on a quarterly basis
•   Track all cash transactions whether portfolio related, capital transactions, or from non-portfolio and other income/expense items
•   Calculate recurring fees as set out in various agreements (i.e. administration fee agreements)
•   Review and validate the partner/shareholder allocation calculations, including management and incentive fee calculations and the allocation of feeder specific income and expenses
•   Prepare quarterly investor-level capital account statements

Capital Events

•   Process capital calls and distributions on an ad hoc basis
•   Produce individual investor notices

Other Responsibilities

•   Prepare monthly, quarterly and annual financial reports
•   Assist in the preparation and review of fund audited financial statements
•   Liaise with the fund’s auditors at year end and interim periods to ensure sufficient information is provided to facilitate the timely completion of controls testing and substantive work to the auditors’ satisfaction
•   Complete audit confirmation requests
•   Understand fund agreements to determine impact on financial reporting
•   Performance of general administration relating to private equity funds
•   Participate in special projects

Education, Experience & Qualifications

•   A university graduate with a professional accounting qualification (CA, CPA or equivalent)
•   3 years of experience working in fund administration or audit, specifically with exposure to financial markets/institutions, private debt funds, hedge funds or private equity vehicles
•   Technical knowledge of alternative investments, fund accounting and the preparation of financial statements
•   A sound working knowledge of all Windows applications
•   Self-driven attitude and a strong work ethic
•   Demonstrate a keen attention to detail
•   Experience in relationship management and client service
•   Excellent time management, organizational and prioritization skills
•   Strong communication skills, both verbal and written
•   Keen to work in a sociable and people facing environment

We Offer

•   A unique corporate culture that helps to attract and retain the best available talent
•   A professional, dynamic, challenging and collaborative work environment
•   Competitive remuneration package commensurate with qualifications
•   Pension, health and vacation benefits

Qualified candidates should forward their CV and cover letter to: